Friday , December 2 2022

Surleenj Panipicha


Application for the post of HR/Admin Supervisor/Officer"

Dubai; UAE.

Application for the post of “HR Admin Supervisor/Officer”
Surleenj Panipicha

Contact # +971 52 7369604.

 E-mail:  [email protected]


VISA STATUS: – VISIT VISA (Valid till 18 Nov. 2019)


Well-organized, dynamic, proactive, passionate competent, qualified, and diligent Administrative Professional with more than 18 years of proven experience in managing and supervising administrative activities. Seeking the role of HR/Administration Supervisor/Officer to exhibit my communication, leadership, and interpersonal skills in the best interest of the organization.


Having a proven ability to plan, organize &Time Management,

Office Coordination, control activities & staff.

Payroll Administration,

Recruitment & Employee relations

Performance Management

Disciplined approach & Ability to motivate people.

Strong & effective communicator at all levels.

Handling office expenses and petty cash.

Keen eye on security, safety, health & environmental issues.

Preserving and reliable to work under pressure

Energetic, Ambitious, and Service minded.  

Outstanding team builder and motivator.

Agile thinking and problem solving.

Effective Business Writing Skills, Telephone Etiquette.

Customer Complaint Handling, Service Excellence.
Customer relationship management

Effective Negotiation Skills & Conflict Resolution
Effective Presentation Skills, Resource Management

Hierarchy and Responsibility Recognition





                               (Whole Sale Distributers – Office Equipments)

Tenure: –               18 January 2018 to 20 April 2019


Key Duties and Responsibilities  

·         Participate actively in the planning and execution of company events

·         Allocate available resources to enable successful task performance

·         Coordinate office staff activities to ensure maximum sufficiency

·         Evaluate and manage staff performance

·         Recruit and select office staff

·         Organize orientation and training of new staff members

·         Coach, mentor and discipline office staff

·         Design and implement filing systems

·         Ensure filing systems are maintained and current

·         Establish and monitor procedures for record keeping.

·         Working with accounting and management team to set budgets, monitor spending and processing payroll and other expense.






Organization: –     SENDAN International Company Limited, JUBAIL, K.S.A.

                               (General Contractor for Plant Construction and Maintenance)

Tenure: –               16 July 2013 to 24 Dec. 2017

Designation: –       HR/ADMIN SUPERVISOR

Key Duties and Responsibilities  

·         Managing/handling more than 3500 employees from 17 different nationalities.

·         Over all responsible for HR/Admin related matters.

·         Employees’ vacation/leave policy implementation, salary issues, grievances, disciplinary action, employee relation/welfare, assisting QMS division for ISO auditing process etc.

·         Sound knowledge on labour law, payroll process, recruitment, benefit administration, exit clearance etc,

·         Follow up with site/project related staffs for employees’ ID process to mobilize them on site to avoid unnecessary standby to control company cost.

·         Responsible for Iqama process (New & Renewal), Passport Expiry Monitoring, New employees’ Documentation process, Visit Visa process, Exit/Reentry visa process, Reentry Extension process, Employees’ Saudi Engineering Council Registration process, and all other Iqama & Passport related issues.

·         Employees’ travel arrangements including Air Ticket.

·         Assigns work, provides direction to clerical staff and ensures that assigned tasks are completed. Ensures effective and appropriate clerical staff coverage.

·         Orients and trains clerical staff.

·         Monitors the performance of staff. Provides feedback on their performance and conducts performance evaluation. Evaluates, develops and recommends office procedures.

·         Ensures that approved office policies, practices and procedures are understood and followed.

·         Timekeeping management – monitoring employees’ monthly timesheets collection and submission to payroll for salary process.

·         Maintains client and program information using spreadsheet and/or database software.

·         Produces reports from databases as required by the supervisor by identifying and organizing the required information, compiling data, designing format, and printing reports.

·         Performs other related duties as required.


Organization: –     Sultan Al Qahtani Est. for General Contracting, Jubail, K.S.A.

                      (General Contractor for Electrical & Civil Construction)

Tenure: –               05 March to 10 July 2013

Designation: –       Office Administrator

Key Duties and Responsibilities  

·          Schedules meeting, answers interoffice inquiries, and communicates all operational data to the management.

·         Coordinate office activities and operations to secure efficiency and compliance to company policies

·         Supervise administrative staff and divide responsibilities to ensure performance

·         Manage agendas/travel arrangements/appointments etc. for the upper management

·         Support budgeting and bookkeeping procedures

·          Create and update records and databases with personnel, financial and other data

·         Track stocks of office supplies and place orders when necessary

·         Submit timely reports and prepare presentations/proposals as assigned

·         Assist colleagues whenever necessary

·         Prepares reports, proposals and correspondence. Approves all office circulars, memos and notices.

·         Dealing with company high profile clients and customers.






Organization: –       Qatar W.L.L

                                (WORLD’S NO.1 MANNED SECURITY GUARD SERVICES PROVIDER)

Tenure: –               08 March 2010 to 31 December 2012

Designation: –        Asst.  Compound Manager

                                  (Client: New Doha International Airport, Qatar)

Key Duties and Responsibilities                

·         Overall responsible for safety and security of 14 different Contractor Camps, with the population of approximately 25,000 all category staffs of various nationalities, act as Emergency Response Coordinator and maintained law and order inside the Compound.

·         Receiving operational instruction from NDIA/OBI and relaying/disseminating to shift in charge for its smooth implementation.

·         Oversee and ensure the smooth management and operation of the guard force, act as communication conduit between company (G4S) and client (NDIA/OBI).

·         Attend NDIA/OBI meeting as per the requirement of the client.

·         Conducting regular compliance inspections in critical area of focus, food and sanitation safety, environmental protection, safety and security, contractual obligations, OSHA’S regulations, local and international standards and create and implement various approved policies and procedures regarding safety issues, access/egress control and general rules and regulations of common areas. 

·         Formulate and draft the implementation plan of compound rules, regulations including traffic management and emergency plan, investigation procedures, various forms and other procedures in accordance with local or international laws/standards contract condition as well client requirements.

·         Conduct Weekly and Monthly Meetings with all the Camp Managers, discussing various inspection results, update on local and international standards, client’s requirements, environment, safety, health and security issues, advise best practices, prepared and issued memos with the Compound Manager and report non-compliance to the clients with suggestion of corrective actions. 

·         Carryout any other assignment given by the Project Manager or Compound Manager from maintenance inspection to formulate plan and procedures.


Organization: –      Qatar W.L.L

                                (WORLD’S NO.1 MANNED SECURITY GUARD SERVICES PROVIDER)

Tenure: –               21 May 2008 to 07 March 2010

Designation: –        Security Supervisor

                                 (Client: Exxon Mobil Qatar Inc.)

Key Duties and Responsibilities

·         Maintain guards’ high-profile visibility and vigilance always at their respective location to sustain consistent standard of service.

·         Make sure the security posture of the project is properly maintained.

·         Ensure the discipline of the guard force.

·         Meet guards’ requirements and ensure their welfare.

·         Provide required training/briefing to guards’ force as required.

·         Physically visit the operation sites to make sure discipline and smooth operation of the guard force.

·         Perform other work as required and directed by the client.

·         Conduct methodical investigations of all security incidents /accidents, suspected problems, interviews with the personnel involved, and establish chain of custody for any evidence relating to investigation.





Organization: –     The Muthoot Sky Chef; Airport Road, Trivandrum, Kerala

                                (Leading International Flight Catering Company)

Tenure: –               16 July 2007 to 12 February 2008

Designation: –        Security Supervisor


Key Duties & Responsibilities; –       Follow up with day to day shift security operations and running the                        

                                                      security guards.


Organization: –     JABAL ALI TECH. CONT.LLC; Sharjah U.A.E.                                 

                                (General Contractor for Electrical & Civil Construction)

Tenure: –               12 October 2005 to 24 December 2006

Designation: –        Executive Secretary to M. D

Key Duties & Responsibilities: –

·         Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

·         Attend meetings and keep minutes

·         Receive and screen phone calls and redirect them when appropriate

·         Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

·         Make travel arrangements for executives

·         Handle confidential documents ensuring they remain secure

·         Prepare invoices or financial statements and provide assistance in bookkeeping

·         Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

·         Maintain electronic and paper records ensuring information is organized and easily accessible

·         Conduct research and prepare presentations or reports as assigned

·         Collect reports from various departments; submit consolidated reports.

·         Prioritize & follow through on issues and concerns, including those of a sensitive or confidential nature.


Organization: –      EMIRATES L.L.C

                                (WORLD’S NO.1 MANNED SECURITY GUARD SERVICES PROVIDER)

Tenure: –               21 July 1998 to 10 October 2005

Designation: –        Security Supervisor

                                 (Clients: – Madinat Zayed Shopping Centre, Dana Plaza Shopping Mall, 

                                       Khalifa Medical Canter etc. Abu Dhabi)                                                                            

Key Duties and Responsibilities

·         Follow up with day to day shift security operations and running the security guards.

·         To monitor the Control Room time to time which contains 37 CCTV cameras 24 hrs recording and give detailed report to the management if any unusual incident occurs; to inform the technicians about defective CCTV Monitor and Cameras to rectify; to prepare monthly attendance sheet; to maintain the day-to-day activities in the logbook and all other security related procedures.


·           N B: – Selected as Employee of the month by Group 4.


Organization: –     Flyway Tours & Travels, Trivandrum                               

Tenure: –                September 1992 to March 1996

Designation: –        Counter Staff

Key Duties & Responsibilities: – Receiving Air Ticket reservations from passengers and sub agents, and giving booking directly to the Airline Offices. And also handling all other related work such as passport renewal Immigration clearance etc.



Ø  Bachelor of Arts – English Literature  Kerala University (1988– 1991)


·         ERP Software Trained.

End user worked on Oracle Apps EBS (Core HRMS) Version 12.2.5)

·         Diploma in Travel & Tourism – (10 January to 25 June 1992  International Fare Construction and  Air Ticketing) from SWASTIK School for Travel & Tourism Studies, Trivandrum, Kerala.

·         Microsoft Office Package: Word, Excel, PowerPoint, Access, Internet and E mail – Out Look (16 Aug. to 15 Nov. 2004) from Emirates Shuaa Computer Institute Approved by Ministry of Education) Abu – Dhabi, U.A.E.


v  Supervisor’s ES&H Training, Basics of Safety Awareness, Fighting at the work place, Confined Space Safety. Supervisor’s Safety Responsibility; General Safety; Hand Safety; Hand Safety; Occupational Safety and Health; Hazard Recognition and Identification; Water Conservation and Chemical Safety                                                                                                                    


v  Two days Training from National Academy for Professional Training, Qatar; – about

v  Basic Fire Fighting

v  Basic First Aid

Basic Training from Exxon Mobil Qatar Inc (4 days) about, Lenel & Lotus Notes; Alarm Monitoring System; Computer Based Management Protection of Information;


v  Basic Training from Exxon Mobil Qatar Inc (4 days) about






v  One-week security training course conducted by GROUP 4 Securitas Emirates LLC under Abu – Dhabi Police & Private Security Business Section (P.S.B.S; 2004 & 2005)

v  Fire Training and Evacuation conducted by Mr.Loren Leisky – Occupational Safety & Protection Officer Sheikh Khalifa Medical Center Abu – Dhabi.


v  First Aid Training Programme from Muthoot Sky Chef.








  Language Skill


Fluent Reading, Writing and Speaking
Fluent Reading, Writing and Speaking
Fluent Reading, Writing and Speaking
Fluent Reading, Writing and Speaking
Speaking Only
Personal Details


Father’s Name          
Panipicha Jacob

Marital Status
Permanent Address




Puthuval Puraidam, Paruthiyoor, Pozhiyoor.P.O





Trivandrum Dist; Kerala, India.
Passport Number
S – 7247856




Date of Issue
Date of Expiry

Hobbies:  Reading, Listening music, Cricket & Football





June 1988 to July 1991

Bachelor of Arts at University of Kerala

  • Updated 3 years ago

To contact this candidate email [email protected]

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